Ecscorp Resources Limited is a solution engineering firm with over 17 years of business improvement; we understand how to build an optimized business environment.
Our business is driven by passion and the spirit of friendliness; we harness the power of creativity and technology to drive innovation and deliver cutting-edge solutions in order to increase productivity. We are recruiting to fill the position below:
Job Title: Administrative Assistant
Location: Lagos
Job Description
Administrative Assistant duties include providing administrative support to ensure efficient operation of the office.
Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material.
Familiar with a variety of the field’s concepts, practices and procedures.
Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.
Responsibilities
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Order office supplies
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Cover the reception desk when required
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Develop and update administrative systems to make them more efficient.
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Research and creates presentations
Generate reports
Handle multiple projects
Prepare and monitor invoices
Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Requirements
Proven admin or assistant experience
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
BSc in relevant fields.
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
How to Apply
Interested and qualified candidates should send their CV to: adminhub@ecscorpresources.com