DATA PROCESSING ANSWERS
(1a)
(i)Access to vast amounts of information for research and learning.
(ii)Facilitation of communication and collaboration among students and teachers.
(iii)Provision of online resources and tools for interactive learning experiences.
(iv)Flexibility in learning schedules and access to online courses and materials.
(1b)
(i) Corrective maintenance involves fixing errors or defects in software or hardware after they have been detected.
(ii) Adaptive maintenance refers to making changes to software or hardware to keep it usable in a changing environment or with new requirements.
(iii) Preventive maintenance aims to prevent issues by regularly updating, monitoring, and maintaining software or hardware to avoid potential failures.
(2ai)
File organization is the way data is stored and arranged in a file system to facilitate efficient retrieval and storage of information.
(2aii)
- Sequential File Organization:
II. Records are inserted one after the other.
- Direct (Random) File Organization:
IV. It generates random key to identify location.
- Indexed File Organization:
I. It does not support the use of tapes.
- Hashed File Organization:
III. It does not generate random keys to identify location.
(2b)
Table 1:
| Attribute | Sequential File Organization | Indexed File Organization |
| --- | --- | --- |
| 2 | No random key generation | Random key generation |
| 3 | No tape support | Supports tape storage |
(2bi)
(i) Keep food and drinks away from computers
(ii) Avoid touching internal computer components
(2bii)
(i) Google Chrome
(ii) Mozilla Firefox
(iii) Microsoft Edge
(3a)
A custom slide show in Microsoft PowerPoint allows you to create a personalized presentation by selecting specific slides from your main presentation and organizing them in a new sequence.
(3b)
(i) Recording slide timings: This feature helps you track how long you spend on each slide, allowing you to adjust your presentation pace and stay within a desired time frame.
(ii) Creating a timed presentation: Rehearse Timing enables you to create a self-running presentation that advances automatically, making it ideal for kiosks, trade shows, or unattended presentations.
(3c)
(i) Pictures (photos, images, or graphics)
(ii) Clip Art (built-in images and graphics)
(iii) Shapes (geometric shapes, icons, or symbols)
(iv) SmartArt (pre-designed diagrams and graphics)
(5)
(a) Creating a new table:
1. Open MS Access and select the database or create a new one.
2. Click on the "Tables" tab in the Object Navigator.
3. Right-click and select "Table" or click on the "Create Table" button.
4. Enter the table name and click "OK".
5. Define the fields (columns) by entering the field name, data type, and description.
6. Set the primary key by selecting the field and clicking the "Primary Key" button.
7. Save the table by clicking "Save" or pressing Ctrl+S.
(b) Generating a query:
1. Click on the "Queries" tab in the Object Navigator.
2. Right-click and select "Query" or click on the "Create Query" button.
3. Select the query type (e.g., "Select", "Make Table", or "Append").
4. Choose the table(s) to query and click "Add".
5. Define the query criteria by entering the field names, operators, and values.
6. Click "Run" or press Ctrl+R to execute the query.
7. Save the query by clicking "Save" or pressing Ctrl+S.
(c) Creating a split form:
1. Open the table or query you want to base the form on.
2. Click on the "Forms" tab in the Object Navigator.
3. Right-click and select "Form" or click on the "Create Form" button.
4. Select the "Split Form" template and click "OK".
5. Customize the form design and layout as needed.
6. Add controls (e.g., text boxes, buttons) to the form.
7. Save the form by clicking "Save" or pressing Ctrl+S.
(d) Printing a report:
1. Open the report you want to print.
2. Click on the "Print" button in the toolbar or press Ctrl+P.
3. Select the print options (e.g., printer, paper size, orientation).
4. Choose the print range (e.g., all pages, current page).
5. Click "OK" to print the report.
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April 04, 2018, 03:50:55 pm
